Personal data is any information about a person that allows them to be identified from that data (for example a name, photograph, email address etc.). The processing of personal data is governed by legislation including the General Data Protection Regulations (“GDPR”).
This Privacy Notice is provided to you by Evolution Women’s Motorcycle Club which is the data controller of the personal information that you provide to us. It sets out why and for how long we will use your personal data and who it is shared with. It also provides contact details should you wish to exercise your legal rights in respect of that data.
When you apply to become a member, renew your membership or at other times we may ask you for some or all of the following personal information:
If you do not provide us with all of the personal information that we need, this may affect our ability to offer you our membership services and benefits.
Why we need your personal information We need to collect your personal information so that we can manage your relationship with us. We may use your personal information to:
We also process members’ personal information in pursuit of our legitimate interests to:
If you buy items from our shop we will use your name, address and possibly telephone number to deal with your order.
If you sign up to our newsletter we will use your name and email address to send you newsletters.
OTHER USES OF YOUR PERSONAL INFORMATION
We may ask if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes.
WHO WE SHARE YOUR PERSONAL INFORMATION WITH
We may be required to share personal information with statutory or regulatory authorities to comply with statutory obligations, such as the Health and Safety Executive or the police. We may also share personal information with professional and legal advisors for the purpose of obtaining advice and the BMF for the purposes of our registration and insurance.
THIRD PARTY SUPPLIERS WITH ACCESS TO MEMBER’S DATA
At present we do not use any third party suppliers to provide services requiring access to member’s data. If this changes in the future members will be informed and this privacy notice amended.
HOW WE PROTECT YOUR PERSONAL INFORMATION
Your personal information is accessed by the Committee only for the purposes set out above. It is stored by us in an electronic format. Access is password protected and there are firewalls in place to protect against external breaches.
HOW LONG WE KEEP YOUR PERSONAL INFORMATION
We only keep your personal information for as long as necessary to provide you with services. Unless you ask us not to, we will review and delete your personal information where you have not renewed your membership or had contact with us for 2 years.
You have a right to:
You can contact us by email at firstname.lastname@example.org